In the past, Human Resources teams were primarily responsible for hiring, onboarding, payroll and administration. Today, HR responsibilities have evolved to include the tasks that support the business, but also those that enable business strategy. HR units and talent systems are being designed to operate across geographic boundaries, and to accommodate the demands of local markets and business units – to enable digital transformation and growth.
But given the staggering amount of manual-intensive processes HR must manage – data gathering, candidate checking, updating of information throughout the employee lifecycle, validating, form filling, request processing and more – these departments are finding it increasingly difficult to focus on anything but administrative tasks.
To optimize performance, HR teams have turned to technology such as Robotic Process Automation. With repetitive, time-consuming and high-volume processes comprising a large part of daily HR tasks, this industry is ripe for automation.
HR departments struggle to deliver strategic value when team members are bogged down executing manual, labor-intensive H2R (Hire-to-retire) tasks such as candidate screening, onboarding, and monthly payroll.
H2R processes are often complex, involving multiple steps and relying on several IT systems. Most of these systems do not communicate with each other and store data in different places, making it difficult for HR managers to get comprehensive, timely information.
Credibility is paramount to HR, and the smallest mistakes can disrupt or distract the business. Yet, many H2R processes are prone to human error because of the manual work they require. This can lead to data processing errors and compliance issues.
Mergers, acquisitions, collaborations, and takeovers are a common phenomenon in the global business arena. For Human Resources, it means handling various tasks across different locations, languages and cultures – resulting in high volumes of data that are difficult to track.
Just think of all the data that HR professionals must manage – records of current and past employees, profiles of candidates and new hires, payroll and benefits, compliance and regulatory requirements, and more. This data is not easy to track even within smaller organizations, let alone large businesses with global offices.
Kryon RPA can bring real value to HR units by streamlining tasks and optimizing performance at each stage of the recruitment process and beyond, via our Unattended Automation solution. Kryon Unattended Robots can be used to quickly fill in and process forms, screen CVs, and manage candidate notifications for interviews, rejections and feedback. By offloading these repetitive tasks to robots, HR teams improve process accuracy and reduce human hours spent on admin and paperwork. Our intelligent robots work quietly behind the scenes to ease the burden of data collection, compliance and data management.
Once new employees join the company, Kryon Attended Automation can help improve time to proficiency and shorten training cycles by having Attended Robots train employees on various processes and business applications. Attended Robots run on employee desktops and guide employees through transactions, minimizing the need for human intervention in the onboarding process. Additionally, with Kryon Robots at their disposal whenever they need them, new employees gain confidence to perform their new duties with a virtual personal assistant at their side.
Most payroll processes are highly-repetitive and logic-based, making them prime candidates for Kryon RPA. Even in well-structured HR departments, HR staff invest a fair amount of time manually administering employee payroll-related records. Much of that work involves transferring data between disparate systems, which can lead to mistakes.
Kryon RPA improves accuracy and reduces processing time for tasks that involve large volumes of data entry and record verification. Via our RPA development Studio, users can embed business rules directly into automation workflows, ensuring that employee records are updated and accurate, and improving the consistency and quality of payroll service delivery.
Kryon RPA optimizes H2R process execution for cost-efficiency – without taking months, requiring million-dollar integrations and involving large teams. Kryon’s HR automation can result in higher ROI within less than a year and cost savings of up to 35%.
Our RPA solutions are quick and easy to implement. By interacting with existing systems and applications at a user layer, thereby requiring no integration with applications, there’s a lower reliance on IT to support business process automation.
Kryon RPA provides companies the ability to effectively adapt to operational demands and business needs. Any increase in the volume of transactions can be easily handled by deploying additional robots, saving on training costs.
Constant changes in regulations and employment laws can impact H2R processes and activities, especially in companies operating across states and countries. Kryon RPA ensures complete adherence to compliance, as well as proper execution of processes and the elimination of human error.
The process of screening resumes and online application forms to identify the right candidates and generate a shortlist of those to invite for an interview can easily become a very time-consuming process. In fact, one single hire is estimated to take a total of almost three working days of a recruiter’s time on average.
Kryon RPA can be implemented to gather and screen resumes and online application forms, conduct thorough background verification checks and compare info against all relevant job requirements – saving recruiters considerable time and effort.